The 5S for the Office User’s Guide

The 5S for the Office User’s Guide provides an organization with the forms, worksheets, and checklists necessary to ensure a 5S project is well-planned from the start – as well as ensuring the program is sustained over time. This how-to guide should be used as it is titled – as a “Guide”. The information contained in this workbook should supplement, support, and enhance, etc. current materials that an organization may currently be using.

Throughout The 5S for the Office User’s Guide there will be various quotations, performance points, references to PC file storage (the IT case study in the appendix) etc. to further invoke the overall need to do 5S in all types of administrative settings.  As organizations automate more administrative functions (i.e., becoming more paperless) then there must exist that same type of organization and standardization for a physical file system as well as the computer file system.  It is the focus of this User’s Guide to have the 5S principles apply to both the physical desktop (paperwork, desk layout, drawer organization, etc.) and the PC desktop (folders, files, emails, shortcuts, etc.).

No workbook or guide can take the place of a person’s enthusiasm and passion to improve.  However, what this guide can do is provide a good, solid foundation on what is required to effectively implement 5S in administrative settings while also spearheading efforts to bring those principles to the PC.

Each step provides the following:

• Purpose: A brief introduction to what must be attained.
• Who Does It?: Helps identify who should mainly be responsible for this step.
• Time Frame: Helps establish a general time period on how long it should take to complete each step.
• Procedures: Helps detail the steps of implementation. Sets the sequence in which the forms and worksheets are to be used.
• Worksheets and Forms: Lists worksheets, checklists, and forms as a guide to monitor progress.
• Starter Tips: Provides valuable information from Lean sensei regarding implementation of these steps.
• Words to Succeed: Quotes from various people that relate to the particular topic.
• Performance Strategy: Short sentences summarizing page topics.
• Key Icons: Denotes each of the 5S’s.
• Post-it Notes: Area for you to write down ideas.

The 5S for the Office User’s Guide has concise explanations of 5S concepts and tools that have been used successfully in every type of administrative setting.  This workbook provides the foundation on which to build your Lean house.  This is a book for you to not just read, but to use!

Paperback – 8.5″ x 11.0″ – 124 pages, 40+ forms, worksheets, and guides, 20+ digital photos